Privacy statement

1. INTRODUCTION

Kneppelhout & Korthals N.V. (hereinafter referred to as: “Kneppelhout” or “us” or “we“) respects your privacy and processes personal data as a data controller in accordance with the General Data Protection Regulation (hereinafter referred to as: “GDPR“). This Privacy Statement was last updated on 23 December 2021. We may unilaterally change or update this Privacy Statement by amending this page, so make sure you check this page from time to time. If there are substantive amendments made to this Privacy Statement, a clear notification will be made available on our website.

In this Privacy Statement we explain:

what personal data we collect and how;
for what purposes and on what grounds we process your personal data;
how long we keep your personal data;
who we share your personal data with;
how your personal data is protected;
the rights you have as data subject;
our use of cookies;
how you can contact us.

2. PERSONAL DATA

Personal data is any information relating to an identified or identifiable natural person. Personal data that we process may include:

Basic information such as your first and last name, prefix, title;
Contact details such as your e-mail address, postal address and phone number;
Professional information such as your employer, your title or position, your career, areas of practice, your relationship to a person;
Data related to the device you use to visit our website, such as an IP address;
Data related to your visit to our website;
Personal data you provide us for the purpose of attending events or meetings, such as access and dietary requirements;
Personal data you may provide us for the purpose of a job application, such as your full name, date of birth, address, phone number, nationality, marital status and any other personal data set out in your application;
Any other personal data relating to you which you may provide us or that we may obtain in relation to the purposes and based on grounds set out below.

We collect this personal data because you provided this data to us. For example, you may provide data when entering into an agreement with us, by filling in your data on our website, by giving us your business card or by applying for a job. We may also collect your personal data from other sources, such as local counsel, counterparties, the Trade Register, the Land Registry or by using publically available sources.

3. PURPOSES FOR THE PROCESSING OF PERSONAL DATA

Kneppelhout may process your personal data for the following purposes:

Clients:

To provide our legal services;
To comply with our legal and regulatory obligations;
For marketing, client administration and customer relations:
To inform you about relevant products and services:
To conduct customer records and accounts receivable management;
To manage a ClientManagementSystem (CMS)

Website Visitors:

For service purposes: to respond to your messages and to (be able to) inform you about the (next) steps;
For marketing and business development activities, such as newsletters, invitations to our events and other marketing communications that may be of interest to you;
For generating statistics regarding the use of the website and/or to analyze and improve the website.

Job applicants:

To process your application or registration for one of our recruitment services and events;

Visitors events:

For marketing and business development activities, such as newsletters, invitations to our events and other marketing communications that may be of interest to you;

Visitors of our office:

Internal control and corporate security
To comply with our legal and regulatory obligations;
For marketing and business development activities, such as newsletters, invitations to our events and other marketing communications that may be of interest to you;
To process your application or registration for any of our recruitment services and events;
For generating statistics regarding the use of the website and/or to analyze and improve the website.

We will process your personal data using one or more of the following legal grounds:

Performance of a contract;
Compliance with a legal obligation;
Legitimate interest;
Your consent.

4. LEGAL GROUNDS FOR PERSONAL DATA PROCESSING

Kneppelhout uses your personal data for:

Clients, opposing parties and third parties:

The performance of our agreement with the data subject;
Fulfilling a legal obligation;
Our legitimate interest in being able to (continue to) provide our services for our clients;
your legitimate interest in obtaining legal assistance and advice
Your consent

Visitor of the website:

The execution of our agreement with the data subject
Our legitimate interest to provide our services to the visitors of our website as best as possible
use our website in the best possible way

Job applicants:

The performance of a contract;
Our legitimate interest in making a job-appropriate assessment;
To fulfill a legal obligation;

Visitors events:

The execution of an agreement
Our legitimate interest to provide our services to our relations and visitors as good as possible
To comply with a legal obligation

Visitors of our officeL

The execution of an agreement
Our legitimate interest to properly accommodate our customers/guests and to secure our property and that of third parties.

5. RETENTION PERIOD

Kneppelhout will not keep your personal data longer than necessary:
To achieve the purposes set out in this Privacy Policy. For example, we will keep personal data necessary for current files for as long as we advise or litigate on them.
To comply with laws and regulations. For example, we keep personal data for our bookkeeping for seven years.

For archiving: We move closed files to the archive. In the archive we keep files in accordance with the recommendation of the Orde van Advocaten (Dutch Bar Association).

6. DISCLOSURE TO OTHERS

Kneppelhout will in principle not disclose your personal data to third parties. However, in some cases it is necessary to share your personal data with third parties. This may include, but is not limited to:

Third parties relevant to the legal services that we provide, such as counterparties, local counsel, courts, translation offices, regulatory authorities and governmental institutions;
Third parties that we engage with, such as supervisory authorities and other bodies, in order to comply with legal obligations;
Third party suppliers in connection with the processing of your personal data for the purposes described in this Privacy Statement, such as IT providers, communication service providers or other suppliers to whom we outsource certain support services.

We will only disclose your personal data to the abovementioned third parties for the purposes and on the legal grounds stated in this Privacy Statement. Third parties to whom we disclose your personal data are themselves responsible for compliance with privacy legislation. Kneppelhout is neither responsible nor liable for the processing of your personal data by these third parties. To the extent that a third party processes your personal data as a data processor of Kneppelhout, Kneppelhout will conclude a processor agreement with such party that meets the requirements set out in the GDPR. To be able to provide our services, it may be necessary for us to transfer your personal data to a recipient in a country outside of the European Economic Area. In that case Kneppelhout will ensure that the data transfer is compliant with the applicable law.

7. SECURITY

Kneppelhout & Korthals has taken technical and organisational measures to ensure an appropriate level of security to protect your personal data from unauthorised or unlawful processing and from loss, destruction, damage, alteration or disclosure. If you have any questions regarding the security of your personal data, or if there are indications of misuse, please contact jbz@kneppelhout.nl.

8. YOUR PRIVACY RIGHTS

You, as a data subject, have a number of legal rights:

Right of access. This means you can make a request to obtain access to the personal data concerning you;
The right to rectification or correction of your personal data if it is inaccurate or incomplete;
The right to erasure of the personal data that relates to you. Please note that there may be circumstances in which we are required to retain your data in order to meet our legal and regulatory obligations;
The right to object to or to request restriction of the processing;
The right to data portability. This means that you have the right to receive your personal data in a structured, commonly used and machine-readable format, and that you have the right to transmit that data to another controller;
The right to object to profiling;
The right to lodge a complaint with a supervisory authority;
The right to withdraw your consent. Again, there may be circumstances in which we are entitled to continue processing your data, in particular if the processing is required to meet our legal and regulatory obligations.

When exercising your privacy rights, you should take into account that circumstances may arise in which we are authorized, for example due to client confidentiality, not to comply with your request. We will notify you in principle within 4 weeks of your request.

9. COOKIES

Kneppelhout uses cookies on our website. A cookie is a simple text file that is stored on your computer by a web browser. You may refuse the use of cookies by altering the settings on your browser. Please note that this may affect the functionality of the website. An explanation of the various types of cookies used by Kneppelhout is provided below.

Essential cookies: these are necessary cookies that ensure that you can visit the website and use certain functions on the website. We do not need permission to place these cookies.
Functional cookies: these are cookies that ensure that when you as a website visitor adjust the website based on your preferences, for example by changing the language or location settings, the website will remember the preferences you set. We do not need permission to place these cookies.
Analytical cookies: these are cookies that ensure we can provide you with a better website experience. In principle, we do not need permission to place these cookies, unless these analytical cookies are not anonymized. In this case, we will only place non-anonymized analytical cookies after we have received your permission.
Advertising cookies: these are cookies that ensure that our business partners can provide you with advertisements tailored to your preferences. We will only place these cookies after we have received your permission.

Cookie retention periods:

Session cookies: the data is only temporarily stored in your browser or application and is deleted when you close it.

Permanent cookies: remain on your computer or device even if you close the browser or application. Permanent cookies store data between different visits to the website and allow us to recognize you during subsequent visits to our website. Permanent cookies remain on your computer or device until their expiration date is reached, a new cookie is installed or until you delete it.

Kneppelhout uses the following essential cookies. Given that these cookies are essential for the technical operation of our website, these cookies will be set as soon as you access our website. You cannot disable these cookies if you want to browse our website.

Name	Retention period	Content	Purpose
ASP .NET_SessionId	Session cookie	Session data	Keeping track of the current session.
CookieConsent	Cookiebot	1 jaar	Stores the user’s cookie status for the current domain.

Kneppelhout uses the following functional cookies. These cookies are installed if you agree by clicking on the notice regarding cookies that appears on our website.

Name	Retention period	Content	Purpose
AllowCookies	1 year	No-follow cookie	If you do not agree to the use of analytical cookies, we will place this functional cookie on your computer or device to remember your choice.

Kneppelhout uses the following analytical cookies. These cookies are installed for analytical purposes and to improve the functionality of our website. The approval of each visitor is required for the installation of these cookies, which implies that you may refuse to install them.

Name	Retention period	Content	Purpose
_ga	2 years	Third party analytical cookies Google Analytics from Google Inc.	Records a unique ID that is used to generate statistical data on how the visitor uses the website.
_gat_UA	1 minute	Third party analytical cookies Google Analytics from Google Inc.	Used by Google Analytics to slow down the query rate.
_gid	1 day	Third party analytical cookies Google Analytics from Google Inc.	Records a unique ID that is used to generate statistical data on how the visitor uses the website.
_ss _ss_referrer	1 day	Third party analytical and tracking cookies SharpSpring	These are performance cookies that we use to store data about how visitors use the website after they have completed a contact form and expressed interest.
_ss_tk	xx years (until complete deregistration)	Third party analytical and tracking cookies SharpSpring	These are performance cookies that we use to store data about how visitors use the website after they have completed a contact form and expressed interest.

Kneppelhout uses the following tracking cookies. These cookies are installed for profiling visitors in order to show personalized content, among other things. This also includes social media cookies. The approval of each visitor is required for the installation of these cookies, which implies that you may refuse to install them.

Name	Retention period	Content	Purpose
_gsas	3 months	Third-party advertising cookies Google AdSense from Google Inc.	These cookies are installed for profiling visitors in order to show personalized content, among other things.
_gads	13 months	Third-party advertising cookies Google AdSense, Display, Google Ad Manager, Google Ads from Google Inc.	These cookies are installed for profiling visitors in order to show personalized content, among other things.
_gcl_gb	90 days	Third-party advertising cookies Google Ads from Google Inc.	These cookies are installed for profiling visitors in order to show personalized content, among other things.

9. CONTACT

If you need further information or have any questions or complaints regarding the processing of your personal data, please contact us in writing via:

jbz@kneppelhout.nl or Kneppelhout & Korthals, att. Compliance Officer, PO Box 546, 3000 AM Rotterdam The Netherlands.